Fundraising Services

Sample 5K Ruck Fundraiser

Sample Proposal for a 5K Trail Ruck Fundraiser

Event Overview

Event Name: 5K Trail Ruck Fundraiser
Host: Transcend Solutions, LLC
Beneficiary: Dearborn Street YMCA
Date: [Insert Date]
Location: Glenn Sebastian Nature Trail, Mobile, Alabama
Objective: To raise $10,000 for the Dearborn Street YMCA and attract 150 participants.

Event Description

The 5K Trail Ruck Fundraiser is a community event that promotes fitness, camaraderie, and support for the Dearborn Street YMCA. Participants will complete a 5K trail ruck, carrying weighted backpacks to symbolize the challenges faced by those in need. The event will include various activities, refreshments, and opportunities for participants to learn more about the YMCA’s mission and programs.

Goals

1. Fundraising: Raise $10,000 for the Dearborn Street YMCA.

2. Participation: Attract at least 150 participants.

3. Awareness: Increase community awareness of the YMCA’s programs and services.

Target Audience

• Local community members

• Fitness enthusiasts

• Families

• Corporate teams

• YMCA members

Marketing and Promotion

1. Social Media Campaign: Utilize platforms like Facebook, Instagram, and Twitter to promote the event.

2. Email Marketing: Send newsletters to the YMCA’s and Transcend Solutions’ mailing lists.

3. Flyers and Posters: Distribute in local businesses, schools, and community centers.

4. Press Release: Issue a press release to local media outlets.

Sponsorship Opportunities

1. Title Sponsor: $5,000 - Includes logo on all promotional materials, event banners, and a speaking opportunity at the event.

2. Gold Sponsor: $2,500 - Includes logo on promotional materials and event banners.

3. Silver Sponsor: $1,000 - Includes logo on event banners.

4. Bronze Sponsor: $500 - Includes mention in promotional materials.

Event Schedule

• 8:00 AM: Registration and Check-In

• 9:00 AM: Opening Ceremony and Welcome Speech

• 9:30 AM: 5K Trail Ruck Start

• 11:00 AM: Post-Ruck Activities (refreshments, music, and sponsor booths)

• 12:00 PM: Closing Ceremony and Awards

Logistics

1. Permits: Obtain necessary permits from local authorities.

2. Volunteers: Recruit and train volunteers for registration, water stations, and event setup.

3. Safety: Arrange for medical personnel and ensure the trail is safe and well-marked.

4. Equipment: Secure necessary equipment such as tents, tables, chairs, and sound systems.

Budget

• Marketing and Promotion: $2,000

• Event Supplies: $1,500

• Permits and Insurance: $1,000

• Refreshments: $1,000

• Miscellaneous: $500

• Total Estimated Cost: $6,000

Evaluation

• Post-Event Survey: Collect feedback from participants and volunteers.

• Financial Report: Analyze the funds raised versus expenses.

• Debrief Meeting: Conduct a debrief meeting with the planning team to discuss successes and areas for improvement.

Conclusion

The 5K Trail Ruck Fundraiser is an excellent opportunity for Transcend Solutions, LLC, to support the Dearborn Street YMCA while promoting health and community engagement. With careful planning and execution, this event can achieve its fundraising goals and positively impact the community.

Sample 5K Itemized Budget 

Income

1. Registration Fees:

   • Early Bird Registration: $25 per participant

   • Regular Registration: $30 per participant

   • Late Registration: $35 per participant

   • Estimated Participants: 150

   • Total Estimated Income from Registration: $4,500

2. Sponsorships:

   • Title Sponsor: $5,000

   • Gold Sponsor: $2,500

   • Silver Sponsor: $1,000

   • Bronze Sponsor: $500

   • Total Estimated Income from Sponsorships: $9,000

3. Merchandise Sales:

   • T-shirts: $15 each

   • Estimated Sales: 100 T-shirts

   • Total Estimated Income from Merchandise Sales: $1,500

Expenses

1. Marketing and Promotion:

   • Social Media Ads: $500

   • Flyers and Posters: $300

   • Email Marketing: $200

   • Total Marketing and Promotion: $1,000

2. Event Supplies:

   • Tents, Tables, and Chairs: $500

   • Water Stations: $200

   • Signage and Trail Markers: $300

   • Total Event Supplies: $1,000

3. Permits and Insurance:

   • Permits: $500

   • Insurance: $500

   • Total Permits and Insurance: $1,000

4. Refreshments:

   • Water and Sports Drinks: $300

   • Snacks: $300

   • Total Refreshments: $600

5. T-shirts:

   • Cost per T-shirt: $10

   • Estimated T-shirts: 100

   • Total T-shirt Cost: $1,000

6. Miscellaneous:

   • First Aid Supplies: $200

   • Volunteer Appreciation: $300

   • Total Miscellaneous: $500

Total Estimated Expenses: $5,100

Summary

• Total Estimated Income: $15,000

• Total Estimated Expenses: $5,100

• Net Fundraising Goal: $9,900

The cost to hire a fundraiser to plan and execute a 5K event can vary widely based on several factors, including the complexity of the event, the experience of the fundraiser, and the location. According to Transcend Solutions, LLC, there are three primary pricing models for hiring a fundraiser:

1. Flat Fee: Transcend Solutions charges a flat fee for services ranging from $2,000 to $10,000. This fee typically depends on the scope of the event and the level of involvement required from the fundraiser (Smith, 2020).

2. Percentage of Funds Raised: Transcend Solutions may charge a percentage of the funds raised, typically ranging from 10% to 20%. This model aligns the fundraiser’s compensation with the event's success (Johnson, 2019).

3. Hourly Rate: Transcend Solutions works hourly, with rates ranging from $50 to $150 per hour. This model provides flexibility and can be cost-effective for smaller events or specific tasks (Brown, 2021).

The Transcend Team will discuss your event’s needs to provide a more accurate estimate.